July
MINUTES OF SUTTERTON PARISH COUNCIL MEETING HELD IN THE SCHOOL HALL ON WENESDAY JULY 8TH 2020 AT 7.00 PM
Present: Cllr. Thorpe Acting Chairman
Cllr. George
Cllr. Ingham
Cllr. Sands
Cllr. Watts
Wendy Depear Parish Clerk
44/20 Apologies for absence and the reasons given
Apologies were received from Cllr. Fitchett, Cllr. Baker, Cllr.Sennett & Cllr. Brookes (LCC), Cllr. Cooper (BBC) and their reasons accepted.
45/20 Receipt of declarations of interest in accordance with the requirements of the Localism Act 2011, and to consider any written requests for dispensation in relation to members disclosable pecuniary interests
None were received.
46/20 Notes of the last meeting held on March 4th to be approved as the minutes
It was proposed by Cllr. George seconded by Cllr. Ingham that the minutes be signed with a rewording. Cllr’s Thorpe and Sands agreed to look into the ownership of the roadway.
47/20 Police Matters
From March 4th 2020 - 2 items have been reported to the Police
- A workman’s van parked on the Cross Keys Corner
- Reports from Blows Lane that an un-roadworthy vehicle is being raised up and down Blows Lane
48/20 Viewpoints on questions asked by members of the public
There were no members of the public present.
49/20 Reports from the Minutes of the previous meeting and report from the Clerk of issues arising since the last meeting
It was reported that horses were being ridden through the village on the footpath, this is illegal, a letter was written and the matter has been resolved.
Cllr’s were confused regarding the Planning Appeal, not realising the information was FIO (for information only).
50/20 Lincolnshire County Council Matters and Boston Borough - information from and for County and Borough Councillors
51/20 Correspondence received
BBC Register of Electors update April 2020
BBC Register of Electors update May 2020
BBC Register of Electors update June 2020
BBC Register of Electors update July 2020
R A Greenslade – resignation from Sutterton Parish Council with immediate effect 20/03/20
Action the Clerk informed Lorraine Bush at BBC and forwarded the letter
LCC – Temporary traffic Restriction Marsh Road from 05/05/20 to 07/05/20
LCC – A17/B1397 Junction – proposed 50mph speed limit order
52/20 Highway Matters
Cllr. George reported
The footpath on Boston Road has been repaired and pot-hole filled.
The Bollard at the top of the One Way Street has been repaired.
The Sign for Kit Kat Lane – there has never been a sign.
Street sign on Green Lane ref. 373394
Phallic symbol ref. 373397
Diversion signs ref. 373396
53/20 Community Speed Watch
The Clerk to contact The Speed Watch co-ordinator to make her aware that the Parish Council have started to meet again.
54/20 The Annual Governance was completed
Signed by the Chairman of the meeting held 08/07/20 Cllr. Thorpe.
55/20 Payments 12/12, 1/12, 2/12, 3/12
56/20 The Accounting statements were signed by Cllr. Thorpe Chairman of the meeting held on July 8th 2020 and the Clerk/RFO.
57/20 Inspection Rota for Cemetery and play equipment
Cllr. Senneck on the Inspection Rota for June has sent his apologies to the meeting.
Cllr. Fitchett is on the Rota for July and until the 15th August.
Action The Clerk to contact Cllr. Fitchett who is unwell to ask if he wants a substitute for his spell on the rota
To adopt an Anti Bullying Policy
The Clerk had found guidance but been unable to unable to find a Parish Council Anti Bullying Policy, following the meeting Cllr. Thorpe volunteered to find a Policy which the Clerk will then personalise for Sutterton Parish Council.
Virtual Meetings
The Clerk to contact LALC regarding Virtual Meetings to see if it is possible for the full Council to attend training at the same time.
Action The Clerk to contact LALC
Matters for Report
Cllr. Ingham reported that she had been asked by Mr. Despicht to inform the Council that he was retiring as Editor of the Round N About. The matter was discussed with no person springing to mind who might be willing to take on the Round N About.
Action the Clerk to place a notice in the Board, and to arrange for the Notice to be displayed on the Council’s facebook page and on the website
Cllr. Watts left the meeting @ 8.10pm
Casual Vacancy The Clerk had forwarded the Resignation from Cllr. Greenslade to Lorraine Bush at the Borough at the end of March, and received the poster earlier this week, which is displayed in the notice board until 28th July.
Cllr. Sands asked the Clerk write to Mr. & Mrs. Blackman and give the Council’s thanks for their work with emergency planning during the pandemic.
Cllr. Thorpe reported that the pay back team would not be able to help with work in the cemetery because of the current problems with the facilities presently.
Councillor’s Concerns
Concerns have been raised regarding the Clerk’s communication, the Clerk listened to their concerns, but reminded members that communication is a 2 way thing. And that she is trying to arrange training for all Councillors and will consider adapting the minutes.
Matters for inclusion in the August Agenda
The Clerk to confirm if an August meeting will be held.
The anti bullying policy, the bike rack, the personnel committee.
There being no further business the meeting closed at approx. 8.50pm. The next meeting date to be confirmed later.